TMT Maintenance Payables Automation
WorkOptima Automated Invoice Processing
TMT Maintenance Payables Automation
Fast, Accurate Vendor Invoice Management
WorkOptima's Automated Invoice Processing solution revolutionizes your Accounts Payable workflow, transforming a time-consuming, manual process into a seamless, automated flow. By intelligently and automatically capturing, validating, and matching vendor invoices, we ensure accuracy and accelerate the path to payment, allowing your team to focus on strategic financial management.
How It Works
Our module integrates seamlessly into your operations to manage the entire invoice lifecycle:
Inbound Invoice Reception: WorkOptima automatically receives vendor invoices, whether they arrive via email or are scanned.
Intelligent Data Extraction: Utilizing advanced machine learning and OCR technology, the system automatically extracts critical details from the invoice, including:
Vendor Information
Purchase Order (PO) Numbers
Invoice Amounts
Automated Matching & Validation: The extracted invoice data is immediately matched against the corresponding Work Order within your TMT/Maintenance system. This real-time validation ensures that the billed items and amounts align with pre-approved purchase orders.
Purchase Order Update: Once validated, the system automatically updates the relevant Purchase Orders (POs) for payment processing, minimizing manual intervention and accelerating approval cycles.
Key Benefits
Benefit | Description |
Significant Time Savings | Eliminate the time spent on manual data entry, reconciliation, and chasing down approvals. The process moves from receipt to payment readiness in minutes, not days. |
Eliminate Data Duplication | By automatically extracting data and matching it to existing records, you prevent the risk of double-entry and ensure all data across systems is consistent. |
Streamlined Information Flow | Create a single, transparent, and auditable pathway for information, from the initial PO creation through to the final payment processing stage. |
Reduced Errors | Minimize human transcription errors and payment mistakes with intelligent, automated validation against Work Orders and POs. |
Ready to Optimize Your AP?
Integrate WorkOptima's Automated Invoice Processing and transform your vendor payments into an efficient, secure, and accurate process.